Attendees:

Cal Loomis
Marc-Elian Begin
Vangelis Floros
Ruben Montero
Ignacio Llorente
Juan Caceres
Christophe Blanchet

I. Finalizing the StratusLab contract

There are two items that need to be completed before the StratusLab
contract can be finalized: 1) send fact sheet and presentation to
Enric and 2) converge and sign the collaboration agreement. 

David had circulated nearly final copies of the fact sheet and
presentation.  Final versions were expected before end of business on
29 April.  [These have since been provided and sent on to Enric.]

The collaboration agreement needs to be finalized and then signed.
Currently we are waiting on Guillaume Benard to create the final
version adapted to StratusLab.  It must be available soon if we are to
sign it quickly to put the StratusLab grant agreement in force.  A
version is expected mid-day on 30 April at the latest. 

One important part of the collaboration agreement is dealing with the
license.  We have not designated a particular license but have given
the general philosophy in the Description of Work.  There was a short
discussion on the license to be used.  The important points coming out
of that discussion were:

1) All partners need to carefully read that part of the Collaboration
Agreement and ensure that they are happy with the text (even before we
send this to the lawyers!).

2) Rather than putting a specific license in the Collaboration
Agreement, the procedure for deciding the license should be there.
Each case will then be evaluated individually (probably by the TSCG)
and approved by the PMB.  

3) The intention is to use a creative commons license for the
documentation.  The exact license will also be decided by the TSCG and
PMB. 

Another important action for Cal is to determine with Enric whether
the Collaboration Agreement needs to be signed before the Commission
will sign the grant agreement.

II. Kick-off Meeting

There were two general ideas for the StratusLab kick-off meeting: 1)
having such a meeting in June at the project start or 2) wait until
the fall to have such a meeting.  

The general consensus was that a face-to-face meeting is necessary
early in the project to ensure that everyone knows each other and we
can start building the teams that will do the work in StratusLab.
During the meeting, it seemed that the best dates would be two days
between 2-4 June with a tentative location in Lyon.  [Afterwards it
looks like only 3-4 June will work.]

3) Survey of desired tools

We need to start thinking about what tools we need to deploy to
collaborate effectively.  Functionality required that came up during
the meeting are:

* Website
* Wiki
* Mailing list
* Bug/feature tracking
* Meeting/conference agendas
* Chat
* Code repository
* Documentation standards/templates
* Continuous integration

Concrete examples of some of these were:

* Apache
* Trac
* Indico
* Basecamp
* JIRA/Grasshopper
* Hudson
* TeamCity
* Morfeo
* LaTeX templates
* Office/Open Office
* Maven

Send suggestions to the list and Cal will try to put them into some
order.  They should be evaluated at the latest at the kick-off meeting
(or earlier by email if there's concensus).  

4) AOB

Dissemination plan for start of project.  Having a common
strategy/date for dissemination activities for StratusLab will be
important.  A natural first date for these activities would be the
kick-off meeting.  A simple, general strategy including each
partner/country should be developed by WP3 (David).  Each partner
should identify, before the start of the project,
communication/dissemination people at their institutes to which press
releases, etc. could be passed.

Next meeting: 12 May 2010, 15:30-17:00, +33 1 56 78 86 88

Kick-off meeting (tentative): 3-4 June 2010, Lyon