De: Philip Burrows Objet: brief notes of the EUCARD3 e-learning phone meeting: FRIDAY 13TH NOVEMBER Date: 16 novembre 2015 15:31:26 UTC+1 À: 'Leonid Rivkin' , "'yiota.foka@cern.ch'" , 'Adam Kisiel' , 'Anders Källberg' , "'Obradors Campos, Diego'" , 'S¸ren Pape M¸ller' , "'Roger Bailey (Roger.Bailey@cern.ch)'" , 'Louis Rinolfi' , "'Falcon Cabrera, Susana'" , "'bzdak@if.pw.edu.pl'" , "'tefelski@if.pw.edu.pl'" , "'alessandro.variola@lnf.infn.it'" , "'delerue@lal.in2p3.fr'" , 'Ůukasz Graczykowski' , 'Małgorzata Janik' , "'kenneth.osterberg@helsinki.fi'" , "'Erik Adli (erik.adli@cern.ch)'" , 'Rutambhara Yogi' , "'o.boine-frankenheim@gsi.de'" , 'Sabrina Appel' , 'Sascha Vogel' , "'Bruendermann, Erik'" , "'toms.torims@rtu.lv'" , "carsten.welsch@cockcroft.ac.uk" , "graeme.burt@cockcroft.ac.uk" , "Anders Karlsson (anders.karlsson@eit.lth.se)" Cc: "'ALEKSAN Roy (roy.aleksan@cea.fr)'" Present: Anders Kallberg, Yiota Foka, Sabrina Appel, Carsten Welsch, Viesturs Veckalns, Erik Adli, Alessandro Variola, Nicolas Delerue, Graeme Burt, Mirek + colleagues, Bruno, Yogi Rutambhara, Roy Aleksan   Apologies: Soeren Pape-Moeller, Susana Falcon, Diego Obradors.   A number of important points were raised during our discussions concerning the EUCARD3 E&T NA work package (brief summary):   ·         Phil mentioned that discussions are ongoing with Agnes and Maurizio about how best to handle ‘internal’ communications within the field, as opposed to ‘external’ communications to communities outside of the field. Both should be addressed at some level within EUCARD3, either in the management WP or in the E&T work package. It has been suggested to name the latter ETCO: Education, Training, Communications and Outreach, to reflect the full scope.   ·         Carsten noted that other EU projects (eg. EUROCIRCOL) also have components of training, communications and outreach within their approved programmes. Overall coordination across the several EU projects would be desirable, and EUCARD3 could play a suitable role in this regard.   ·         Roy noted the outcome of the previous TIARA WP5 study, which, in addition to e-learning, had a ‘www portal’ for the accelerator science community as a high priority. He suggests that this function be adopted by the EUCARD3 ETCO WP also.   ·         Guidance on the above matters will be sought at the TIARA Collaboration Council meeting on 17/11/15.   ·         Important and impressive data were presented by the Polish group and Yogi concerning costs of delivery for various components of an e-learning project – see the materials on our www page. It is clear that an amount of order several 100kEuro will be required.   ·         Graeme mentioned a multimedia system that is being used by Cockcroft Institute for delivery of its lecture programme. Phil noted the advantage of capitalising on existing hardware and software infrastructure, which is very costly, wherever possible.   ·         Wiktor Filipiuk has expressed a desire to continue activity on the e-learning survey (see earlier summary document on our www pages) – this is most welcome.     Action items:   ·         Phil, Maurizio, Roy to discuss and clarify how best to adopt the ‘internal/external’ communications functions into EUCARD3. They will also consider the issue of training monitoring, taking note of related activities in other EU accelerator projects. These will be pursued at the TIARA CC meeting on 17/11/15.   ·         Phil to update the work scope and cost estimates for the ETCO WP, taking account of the previous item and the latest input on costs from expert groups. The aim is to have a complete draft WP plan well before Christmas.   ·         Each institute wishing to take responsibility for particular tasks, or contribute to the work programme, to contact Phil ASAP.   ·         Phil to set up a doodle for the next meeting, in December.                       From: Philip Burrows 
Sent: 12 November 2015 15:18
To: 'Leonid Rivkin'; 'yiota.foka@cern.ch'; 'Adam Kisiel'; 'Anders Källberg'; 'Obradors Campos, Diego'; 'Søren Pape Møller'; 'Roger Bailey (Roger.Bailey@cern.ch)'; 'Louis Rinolfi'; 'Falcon Cabrera, Susana'; 'bzdak@if.pw.edu.pl'; 'tefelski@if.pw.edu.pl'; 'alessandro.variola@lnf.infn.it'; 'delerue@lal.in2p3.fr'; 'Łukasz Graczykowski'; 'Małgorzata Janik'; 'kenneth.osterberg@helsinki.fi'; 'Erik Adli (erik.adli@cern.ch)'; 'Rutambhara Yogi'; 'o.boine-frankenheim@gsi.de'; 'Sabrina Appel'; 'Sascha Vogel'; 'Bruendermann, Erik'; 'toms.torims@rtu.lv'; 'carsten.welsch@cockcroft.ac.uk'; 'graeme.burt@cockcroft.ac.uk'; 'Anders Karlsson (anders.karlsson@eit.lth.se)'
Cc: 'ALEKSAN Roy (roy.aleksan@cea.fr)'
Subject: EUCARD3 / e-learning phone meeting: FRIDAY 13TH NOVEMBER 1500 CET: meeting details   Dear colleagues,   Please find phone connection details for tomorrow’s meeting on EUCARD3/e-learning below.   Friday 13th November at 1500 Geneva time = 1400 UK time.   Draft agenda:   1.       Welcome, apologies, introduction (Phil) 2.       Update on tasks planned for the EUCARD3 network activity work package, and outline of resources (Phil) 3.       Updates on resource estimates for delivery of the e-learning programme (Yiota, Yogi, Nicolas?) 4.       Tour de table: interests in EUCARD3 tasks (all) 5.       Next steps and meeting 6.       AoB   Best wishes, Phil   ============================================= Dear colleagues, For immediate consumption herewith the links that we discussed today, collected together for reference: Our Indico page: presentations and materials from our recent meetings (thanks Nicolas!): https://indico.lal.in2p3.fr/event/3040/ e-learning document of Wiktor Filipiuk: on the Indico page: https://indico.lal.in2p3.fr/event/3042/ Graeme’s example of Cockcroft letures: https://www.cockcroft.ac.uk/archives/course/fundamentals-of-rf Link to Yogi’s seminario costs: https://docs.google.com/document/d/134PAI1zJmDmrlGQTckPZ3aKhUxxCY8ykg85roPZarnQ/edit?pli=1 I will send a short meeting summary on Monday. Best wishes, and have a good weekend, Phil